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Admin

Facilities Officer


Job Description

SUMMARY OF FUNCTIONS Responsible for ensuring the office is kept clean and hygienic for the other employees. Monitor office building security and safety by performing such tasks as locking doors after operating hours and checking electrical appliance use to ensure that hazards are not created. ESSENTIAL DUTIES AND RESPONSIBILITIES ? Organize the maintaining of all office equipment and facilities; arrange for repairs when necessary. Make recommendations for new or additional office equipment as appropriate. ? Initiating planned maintenance programs for a variety of office equipment and preventive maintenance of facility equipment ? Installs, moves, repairs, and removes equipment and utilities within the building. ? Supervises the maintenance or repairs of office equipment and facilities; procurement of office equipment, asset management and shipping of procured company equipment. ? Ensures strict adherence to company procedures on facilities management, asset management, and procurement activities. ? Responsible for property survey and Facilities; Facilities Inventories, Documentation and Records. ? Provide administrative assistance to company management and other officers as required. ? Organizes, coordinates and monitors the procurement activities at the various stages of work, as well as takes the appropriate measures to ensure that the entire procurement cycle is on schedule and within the budget and in accordance with requisition or contract requirements. ? Communicates with vendors to interpret, clarify, inform and resolve maintenance issues. ? Provides assistance to office personnel on appropriate purchasing procedures. Monitors vendors/contractors performance to ensure compliance with all contractual terms and conditions. Communicates with departmental manager on recommendations to resolve vendor performance issues. ? Maintains good relationships with vendors to provide the maximum utilization of their expertise, ideas, methods and material application in order to achieve maximum cost savings. ? Review, proofread, and verify forms, invoices, requisitions and financial documents as necessary for accuracy in calculation and adherence to policies and procedures. ? Safety and security—the individual observes safety and security procedures and uses equipment and materials properly. ? Departmental Reports- Generate the required weekly, monthly, quarterly, exception, bi-annually and annually reports/presentations. ? Provide comprehensive, effective and efficient support to team members. ? Safety and security—the individual observes safety and security procedures and uses equipment and materials properly. ? Departmental Reports- Generate the required weekly, monthly, quarterly, exception, bi-annually and annually reports/presentations. ? Provide comprehensive, effective and efficient support to team members. ? Performs other duties as required or as assigned. QUALIFICATIONS ? A good university first degree is required preferably in Social Sciences. ? Expertise and Proficiency in Project Primavera P6. ? Excellent Time Management & Multitasking Skills ? Planning & Project Management Skills ? Meticulous & Detail-Oriented ? Flexibility & Creativity Skills ? Strong Analytical & Problem-Solving Skills ? Customer Centric Orientation ? Excellent interpersonal, and relationship building skills. ? Business Writing Skills ? Communication Skills – Articulation, Enunciation & Elocution ? Communication Skills – Written ? Customer Centric Orientation ? Detail-Orientation - Meticulous, Punctilious & Conscientious ? Diplomacy, Discretion & Business Ethics ? Flexibility & Creativity Skills ? Interpersonal & Relational Skills ? Excellent Leadership Skills ? Excellent Numerical & Data Literacy Skills ? Planning & Project Management Skills ? Presentation Skills - Charisma, Poise, Aura & Comportment ? Good Research Skills Statutory Laws & Regulations Familiarity ? Excellent Supervisory Skills ? T

Location:  Lagos

Type:  Full-Time

Qualification  HND

Years of Experience  3-5years


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